---
title: From order to paid invoice, automatically
description: Order processing, invoicing, payments and reminders in one flow, connected to Exact, Mollie and SEPA. Your administration keeps pace with the operation.
url: "https://rual.nl/en/warehouse/administration"
locale: en
alternate: "https://rual.nl/warehouse/administration"
updated: 2026-08-03
source: "https://rual.nl"
---

[Warehouse](https://rual.nl/en/warehouse) > Administration

# Your administration keeps pace with the operation.

The moment an order is picked, weighed and loaded, the invoice is ready. Booking, payment and reminders happen on their own, in the same environment as your warehouse.

[Book a call](https://rual.nl/en/demo)

[See the integrations](https://rual.nl/en/integrations)

![Invoices moving automatically through a flow](https://rual.nl/site-assets/videos/flow_invoices-poster.webp)

## From order to paid invoice.

Four steps that normally sit with four people, with an export in between and a discrepancy at the end.

1. **Order arrives** — Webshop, EDI, auction, email or phone: it all arrives as the same order, with that customer’s pricing already attached.
2. **Carried out in the warehouse** — What was actually picked, weighed and loaded goes back into the order. No reconciling differences on a Friday afternoon.
3. **Invoice** — The invoice is drawn up from what actually happened and goes to your customer and your bookkeeping at the same time.
4. **Payment and follow-up** — Payment link, direct debit or transfer, matched automatically against the open item. Whatever stays open gets its reminder without anyone remembering to send it.

## Connected to your finance stack.

Your bookkeeping stays where it belongs. We make sure the data lands there correctly and on time.

- **Exact** — Invoices, entries and contacts flow through to Exact, so your accountant keeps working in their own environment.

- **Mollie** — Payment links and iDEAL payments alongside the invoice, with the status live back in the order.

- **SEPA** — Direct debit and payment batches in SEPA format, ready to hand to your bank.

Connects with

- Exact

- Mollie

- SEPA

- ING

- Tikkie

- Stripe

[All integrations](https://rual.nl/en/integrations)

## Dashboards that follow your priorities.

The figures you actually steer on, not the standard report from a package. And because it is the same data as on the floor, you never have to work out which number is the real one.

- Dashboards built around the questions you ask

- Click from a headline figure straight through to the underlying order

- Scheduled reporting, sent out automatically

- One source of data for warehouse, sales and administration

[More on business software](https://rual.nl/en/company-software)

![Dashboard with revenue and order figures on a laptop](https://rual.nl/site-assets/_opt/administration_main-960.webp)

## What happens on its own.

| Term | Def |
| --- | --- |
| Invoicing | Per order, per week or per period, using that customer’s pricing agreements. |
| Reminders | Open invoices get their reminder on the schedule you set. |
| Purchasing | Stock below its minimum? Core reorders by itself, based on lead times, usage and season. |
| Documents | Packing slip, waybill and invoice come out of the same order, so they cannot contradict each other. |
| Email and webhooks | Confirmations, status messages and links to other systems run inside the flow. |

### Does it work with what you already use?

Exact, Mollie, Floriday, PostNL, 2BA and dozens of other integrations are already there. If yours is missing, we build it.

[See all integrations →](https://rual.nl/en/integrations)

## More on warehouse.

[Warehouse overview →](https://rual.nl/en/warehouse)

- **[WMS](https://rual.nl/en/warehouse/wms)** — Receiving, put-away, picking logic and stock you can trust, down to the location.

- **[Conveyors and sorters](https://rual.nl/en/warehouse/conveyors)** — Real-time control of belts, pushers, scan points and label printers.

- **[Business software](https://rual.nl/en/company-software)** — Order and stock management, planning and invoicing, built around your process.

## How many hours still go into retyping?

Let us follow one order flow with you, from arrival to payment. After that you know what can run by itself.

[Book a call](https://rual.nl/en/demo)

[Get in touch](https://rual.nl/en/contact)